Although we live in a digital world, there’s still a need for physical copies of specific papers, from homework dittos to contracts. Expanding file folders are ideal for storing many of these documents while still offering quick access to them.
Besides organizing critical paperwork, expanding file organizers may help declutter desks and offices. They’re popular alternatives to binders and other folder systems, as well. If you’re looking for a heavy-duty expanding organizer, Smead A-Z and Subject Expanding File Box is a top choice that holds up to 1,400 sheets.
Many professionals use expanding file folders to store specific groups of documents, like contracts. Individuals often use expanding file folders to organize bills, insurance paperwork or device manuals. Kids may prefer smaller expanding organizers over binders or large groups of folders because they fit more easily inside backpacks.
Before deciding on an expanding file folder, make sure it accommodates the correct paper size. Most organizers fit letter-size papers that measure 8.5 by 11 inches, and only some of them fit legal sheets that are 8.5 by 14 inches. If you’re not sure whether you’ll only need letter-size expanding files, err on the side of caution and opt for legal-size organizers, so you don’t need to upgrade later on.
Many expanding file folders are heavy cardstock, manila or cardboard. They’re durable and rip-resistant, including quality designs that have reinforced gussets. However, because these materials are absorbent, these organizers and their documents are susceptible to water damage.
Newer expanding file folders use plastic, a lightweight and durable option that repels water. Several plastic organizers are less expensive than their cardstock equivalents, making them an economical option. Some expanding plastic files, unfortunately, are poorly made and rip easily.
Expanding file folders have tabs for easy document identification through labeling. Certain organizers, namely those geared towards business use, have pre-printed labels that may include A-Z, months or numbers. Some expanding file folders let users write directly on the tabs, whereas others have tabs with removable paper strips for customizable labels.
There are a few closure styles you’ll see on expanding file folders. Some organizers have little nobs and elastic bands that fit them, whereas others have metal or plastic twist closures. Several plastic organizers have zipper closures that span three sides. There are a few expanding file folders that have Velcro closures.
Fireproof document organizers are a unique subset of expanding file folders. They have virtually the same design. Only they’re constructed with fireproof materials that may withstand temperatures up to 1,800 degrees. Many of these organizers are water-resistant to protect documents from moderate moisture exposure.
Expanding file folders start at around $8 for basic manila or plastic designs with limited pockets. Organizers that store up to 1,000 pages cost closer to $14-$20. The most expensive options, priced at $22-$40, include heavy-duty expanding file folders geared toward business use.
A. Besides expanding file organizers for letter- and legal-size sheets, there are several compact designs. Their dimensions are around 10 by 5 inches, and they’re frequently used to organize coupons, checks or folded bills. Like other expanding organizers, they usually have tabs with customizable labels.
A. It depends on wear and tear, and many people simply use them until they literally fall apart. On average, you can expect to get a solid five or more years out of expanding file folders made of heavy cardstock or plastic, whereas it’s closer to two or three years for lightweight manila organizers.
Smead A-Z and Subject Expanding File Box
What you need to know: This heavy-duty expanding file box accommodates both letter and legal documents, making it popular for business use.
What you’ll love: The file box has a reinforced handle that withstands heavy wear and tears. It’s made with durable cardstock and cardboard. Each pocket expands up to .875 inches to accommodate thick packets, legal pads or notebooks.
What you should consider: Because it’s made with cardboard and paper, it’s not weather-resistant.
Where to buy: Sold by Amazon
What you need to know: A durable option, this Five Star expanding file has plastic construction and a zipper to secure and protect documents.
What you’ll love: The expanding file has six customizable pull tabs and seven flexible pockets. It has a clear view cover to hold important documents or flyers. Because it has reinforced gussets, the folders are less likely to tear. It has a compact design that is backpack-friendly.
What you should consider: It’s one of the smaller expanding files available, so it may not accommodate larger document storage needs.
Where to buy: Sold by Amazon
Vicnova Expanding File Accordion Organizer
What you need to know: This upgraded accordion organizer has a few design upgrades to be more practical for users.
What you’ll love: The accordion, which expands to 10 inches, is made with rip-resistant plastic and has a flexible spine. It includes 24 pockets that hold A4 paper. The organizer also has colorful folders, making it easier to identify the folder or documents you need.
What you should consider: It doesn’t have a handle, and a few people felt the pockets could be a little deeper.
Where to buy: Sold by Amazon
Sign up here to receive the BestReviews weekly newsletter for useful advice on new products and noteworthy deals.
Alex Kilpatrick writes for BestReviews. BestReviews has helped millions of consumers simplify their purchasing decisions, saving them time and money.
