Buying guide for best AI notetakers
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Everyone who’s ever had to take notes has faced the same problem: how to make sense of it all afterward. Maybe we didn’t hear the speaker clearly. Maybe we missed something a colleague said in a meeting or that a professor said in a lecture. Maybe we just can’t read our own handwriting. For anyone who’s had to depend on clear notes in their jobs or studies, AI has apparently come to the rescue, with the AI notetaker.
AI notetakers are small physical devices equipped with sensitive microphones, media storage and rechargeable batteries. They record a speaker or speakers and upload it via a smartphone connection to the cloud, where their AI implementations transcribe and analyze what’s been said, churning out organized, searchable, quotable text. The best AI notetakers are small and unobtrusive and offer impressive analysis and cloud storage for a monthly fee. They can even understand and analyze multiple languages.
BestReviews has taken a look at the best current AI notetakers, evaluating their features and their safeguards and, of course, the quality of their output. The EurekaMind 2.0 AI Note, with its impressive array of hardware and software capabilities, is our top choice.
Editors’ picks
EurekaMind 2.0 AI Note
Editors’ Favorite
Dimensions: 3.39” L x 2.13” W x 0.12” H | Weight: 29 g | Battery Life: Up to 30 hours of continuous recording (with up to 30 days of standby time) | Storage Capacity: 64GB | Microphones: 2-mic ambient array + 1 bone-conduction microphone
The EurekaMind 2.0 AI Note makes collecting your thoughts and taking down important details during meetings, calls and lectures so much easier than writing it down with a pen. This advanced device is more than a notetaker: It’s a planning tool that helps you manage everything.
All you have to do is press the dedicated button to start recording; when you’re done, you’ll get a summary with structured notes, speaker-separated transcripts, decisions and action items. The display shows live recording and connection status, and you can review summaries and action items on your phone through the app or on your laptop through the web.
There are both paid and free plans, but the paid plan offers perks worth considering. You’ll get 5,000 AskAgent credits compared to just 500 with the free plan, which basically means that you can ask the AI smart questions and get instant answers across all your recorded notes. The notetaker fits in your pocket, and there’s no monthly minutes cap, unlike many notetakers from other brands.
Plaud Note AI Voice Recorder
Great Value
Dimensions: 3.37” L x 2.13” W x 0.12” H | Weight: 30 g | Battery Life: 30 hr | Storage Capacity: 64 GB | Microphones: 2 + VPU
For a little less than the price of the Plaud Note Plus, you can get much of its feature set with the Plaud Note AI Voice Recorder. While lacking some of the Note Plus’s features, the Plaud Note provides access to the same cloud-based AI analysis and abilities.
The Plaud Note has the same thin card-shaped design as its more expensive sibling, albeit with a simplified texture and lacking an external screen. It has two MEMS microphones and one VPU and a roughly 10-foot pickup range. A slightly smaller battery gives it a maximum recording time of 30 hours, still plenty between charges. Like the Note Plus, the basic Note has 64GB of onboard storage. It supports Bluetooth 5.2 instead of 5.4 and it can’t automatically switch between phone and group recording modes.
When it comes to AI features, the Note is about as robust as the Note Pro. It recognizes 112 languages, outputs in 10,000 templates, accepts multimodal input and can produce transcriptions with auto-speaker identification, headers, paragraphs and more. It comes with 300 free minutes of transcription, but you can upgrade to a full suite of AI cloud features starting at $15 a month.
EurekaMind 1.0 AI Note
Best Budget AI Notetaker
Dimensions: 3.39” L x 2.13” W x 0.12” H | Weight: 29 g | Battery Life: Up to 30 hours of continuous recording (with up to 30 days of standby time) | Storage Capacity: 64GB | Microphones: 2
If you want a reliable but cheaper notetaker than our top pick, we highly recommend checking out the EurekaMind 1.0 AI Note. It’s an older model, but you might be surprised by how similar its performance is to the EurekaMind 2.0.
For recording and AI functionality, this notetaker is pretty much the same as the newest version. The only things you’ll miss are a display showing the connection and recording status and a dedicated hardware mic switch, which means you’ll have to rely on your smartphone app to manage everything. That’s not such a bad deal, especially since this one is $70 cheaper, and you’ll still get structured notes, transcripts and action items.
The screen and additional switch are useful features for many professionals. Still, for most scenarios, you’ll be fine without them if you don’t mind using your phone to check summaries or live connection status. If you just need something to record your lectures, presentations or meetings while still getting quality AI transcripts and action items, this notetaker is a great compact, budget-friendly pick.
Plaud NotePin S AI Voice Recorder
Best Small, Wearable AI Notetaker
Dimensions: 2.01” L x 0.83” W x 0.43” H | Weight: 5.67 g | Battery Life: 40 hr | Storage Capacity: 64GB | Microphones: 2
For in-person conversations or for keeping track of your own day-to-day activities and conversations, a wearable AI notetaker is the ultimate in portability. The Plaud NotePin S is one of the most full-featured wearable AI note devices we’ve seen, with specs matching other Plaud products in many ways.
The Plaud NotePin S is a small, pill-shaped wearable that clips onto a collar or lapel, and that can be worn as a pendant or bracelet as well. Despite its tiny size, it features 64GB of onboard storage and enough battery life for 20 hours of continuous recording. It recognizes 112 languages, offers more than 10,000 templates for presenting analyzed data and can handle multimodal input, such as images, audio and highlights.
Like other Plaud devices, the NotePin S comes with 300 free minutes monthly for transcriptions and storage, with more advanced features starting at $15 a month on the Pro plan. The Plaud NotePin S is certified under major privacy protocols, including GDPR, SOC 2 and HIPAA.
Anker Soundcore Work
Best Form Factor
Dimensions: 2.36” L x 2.36” W x 0.6” H | Weight: 10 to 48 g | Battery Life: 8 to 32 hr | Storage Capacity: 8GB | Microphones: 2
The Anker Soundcore Work is one of the more ingenious physical designs in our lineup. It combines a small, wearable coin-sized main unit with a squared-off battery pack, combining the best of both worlds in a single versatile unit.
The Soundcore Work’s main unit is a rounded wearable device, measuring just 22.5 millimeters in diameter and weighing only 10 grams. It clips onto a collar or lapel with a built-in clip, and a large tactile button activates active recording. Despite its tiny size, it’s capable of eight hours of continuous recording on a single charge, with transcription results of 97% accuracy over 150 languages.
A central touch control lets you highlight passages during recording, while dual microphones record everything within its 5-meter (16-foot) range. The soundcore Work uses GPT for AI cloud analysis, with 300 free minutes every month. Cloud subscriptions start at $15.99 per month for 1,200 minutes and provide access to advanced features, including AI queries.
The charging puck extends total battery life to 32 hours of active recording. The puck also allows magnetic connection to smartphones equipped with MagSafe or Qi2 magnetic connectors. You can also wear the Soundcore Work as a pendant with the included necklace cord.
Plaud Note Pro AI Voice Recorder
Best for Meetings
Dimensions: 3.37” L x 2.13” W x 0.12” H | Weight: 30 g | Battery Life: 30 to 50 hr | Storage Capacity: 64GB | Microphones: 4 + 1 VPU
One of the most capable and impressive AI notetakers on the market, the Plaud Note Pro AI Voice Recorder wins our editors’ favorite pick for its plethora of robust features. It’s a top solution for anyone looking to make sense of hours of spoken material.
The Plaud Note Pro is roughly the shape of a credit card wallet or deck of playing cards. It features four MEMS microphones and one VPU microphone to home in and record voices within a range of 16 feet or 5 meters.
It can capture up to 30 hours of audio in full-powered mode or 50 hours in an endurance mode, and integrates a small, elegant display for battery life, recording activity and more. Able to handle desktop recording, it can automatically switch between phone recording and in-person recording without any prompting.
The Note Pro can understand 112 languages. It can create not only transcriptions and summaries, but summaries tailored to specific roles and requests; it can also create different perspectives from the same data and output analysis in more than 10,000 templates.
The Note Pro accepts multimodal input, including active human input during recording, and is certified under a wide number of privacy standards, including SOC 2, GDPR, ISO 27001 and 27701, and HIPAA. It comes with 300 free transcription minutes; a subscription to all its features costs $15 a month.
Comulytic AI Voice Recorder
Best for Subscription-Free Transcription
Dimensions: 3.4” L x 2” W x 0.1” H | Weight: 27.6 g | Battery Life: 45 hr | Storage Capacity: 64GB | Microphones: 2 + VPU
While other AI notetakers charge monthly fees for their best features, the Comulytic AI Voice Recorder is more generous. Unlimited transcription and summaries come free with the purchase of the device, making it an excellent deal for heavy users on a budget.
The Comulytic AI Voice Recorder is about the size and shape of a snap-on smartphone wallet, and, in fact, can attach magnetically to compatible smartphones for portability and convenience. It offers 45 hours of continuous recording and more than three months of standby time on a single charge, and it comes with 64GB of onboard storage. An onboard display keeps everyone informed that it’s recording. Two MEMS microphones and a VPU offer a 16-foot range.
Transcription accuracy is rated at 97% over 113 languages. AI analysis is powered by a combination of GPT, Gemini and Whisper and can produce instant summaries as well as in-depth, secure, constantly updated client profiles with Comulytic’s $10 monthly Deep Dive subscription.
How we analyzed
To create this buying guide, we took a deep dive into AI notetaking software and devices, with a special emphasis on recent developments in size, portability and capability. We studied how AI transcription and analysis work, researched microphone design and usage, pored over product sheets and specifications, and familiarized ourselves with typical workflows for students, teachers, lecturers and working professionals. We compiled our list based on brand reputation, features, press reviews, customer reviews and price.
How does an AI notetaker work?
An AI notetaker captures audio and transcribes it to text via speech-to-text AI, adding headers and organization as needed. It also uses AI to summarize the contents of the recording and identify separate speakers if present. It can also analyze the transcription, extracting action items, such as tasks, follow-ups or decisions, and adds searchability via topics and keywords. Advanced systems may allow users to query past recordings stored in the cloud.
There are also notetaking devices based on written notes, such as AI pens and notetaking tablets, but this guide is primarily focused on audio AI notetakers.
What are the benefits of using an AI notetaker?
Using an AI notetaker has numerous benefits over taking notes by hand.
- Convenience: Using an AI note-taker leaves your hands free and your attention focused on listening or interacting with the speaker. It also avoids hand strain from trying to jot down too many things too fast.
- Completeness: AI notetakers capture everything they can hear, ensuring nothing is missed. Notes are easy to store and archive for documentation and transparency.
- Instant analysis: With AI notetaking, notes are organized and summarized, with key points, assigned tasks and decisions detected and highlighted.
- Searchability: AI notes are searchable by topic and keyword.
- Collaboration: Notes can be shared, edited and used to assign tasks and follow up on decisions, even over platforms such as Slack or Microsoft Teams or calendars and document management systems.
- Translation: Many AI notetakers comprehend and transcribe multiple languages and can translate between them.
Alternatives to AI notetakers
While AI notetaking devices are fast and powerful, there are alternatives that may cost you less, or that you already have.
- Smartphone notes apps: The free Notes apps on iOS and Android have limited AI note-taking capabilities. Apple Notes and Samsung Notes can record audio, transcribe it and summarize it with the help of AI if the smartphone model supports it.
- Standalone notes apps: Microsoft OneNote and Evernote can record audio and transcribe it into structured and even taggable, searchable text.
- Transcription apps: Apps such as Otter and Fireflies.ai can create transcriptions and summaries with action items and search.
The drawback to these alternatives is that they involve using your smartphone, tablet or computer to record the audio. A standalone AI notetaker leaves you free to use your devices, and typically has better microphones.
About privacy and consent
AI notetakers are essentially voice recorders. In some jurisdictions, it’s illegal to record someone without their consent. Before activating an AI notetaker, ask permission first from the speaker or meeting, or inform them that they are being recorded. It’s good manners in many cases to offer them access to the results afterward. Never record anyone without consent.
Key features to consider
The hardware
AI notetakers use microphones to record audio, which is stored on the device before uploading into each company’s cloud for analysis. AI audio notetakers are usually smaller than a smartphone.
Microphones
AI notetakers should have sensitive microphones designed to accurately capture speaking voices while ignoring other sounds. Look for models with two or more Micro-Electro-Mechanical System (MEMS) microphones and a Voice Pick-Up unit (VPU) in an array with beamforming capabilities to home in on voices, with a range of 10 to 30 feet, and AI noise cancellation.
Storage
Recorded audio can take up considerable amounts of storage space. A good AI notetaker should have enough storage for several hours of audio, with much more available in its cloud. Depending on the size of the device, look for storage capacity between 8 and 64GB.
Battery life
AI notetaking devices don’t use as much energy as smartphones. A good AI notetaker should provide between 10 and 30 hours of usage time, with more than 30 hours being exceptional. They should also have standby time measured in weeks. Like most electronics, they charge via USB-C.
Connectivity
AI notetakers rely on Bluetooth or Wi-Fi to connect to the cloud, usually via a smartphone app. They should offer equal or similar support for both Android and iOS devices.
Displays and indicators
It’s helpful to have a visual indicator that the AI notetaker is active, especially for the purposes of informed consent. Beyond that, a small display showing battery status and notifications can be informative compared to screenless devices.
Form factor
AI notetakers may come in the form of small card-sized devices, or even smaller in the form of wearable clips. They should be simple to operate, with just one or two buttons for power and recording. It can be helpful to have magnetic attachments to the smartphone they’re linked to.
The software
Most of the capabilities of AI notetakers reside in their cloud software, where their proprietary AI does the bulk of the analysis.
Transcription quality
The accuracy of transcription is the most important benchmark for an AI notetaker. The best AI notetakers use advanced proprietary AI systems to accurately transcribe spoken words, differentiate them by speaker, and recognize different languages and accents. If accuracy percentage scores are available, choose those with a score of 96% accuracy or higher.
Summarization and action items
Having a transcript is just the first part of using AI notetaking. The AI should also be able to extract key information, identify action items, decisions and keywords, and create summaries with searchability. The ability to create multiple synopses or summaries based on different viewpoints is helpful for group use.
Integration and workflows
AI notetakers should be able to work with common, popular and existing workflows. A good AI notetaking platform integrates with Slack, Microsoft Teams or Zoom, among others, to create actionable items, follow-ups, and shared access for commenting and editing.
Privacy and security
Trusting a third-party provider with transcriptions of private conversations is always a risk. Look for AI notetakers that are certified to comply with important privacy standards, including GDPR, SOC II, ISO 27001 and 27701, and HIPAA among others, and that secure their records with robust encryption.
Templates
AI notetakers have the ability to present analyzed information in different ways based on templates. A good selection of templates allows you to have different perspectives and draw a variety of conclusions from the same original transcribed data.
FAQ
Q. How much does an AI notetaker cost?
A. There are two costs to consider when shopping for an AI notetaker, the initial cost of the unit, and ongoing costs of the AI cloud subscription.
When it comes to hardware, AI notetaking devices start at around $80 for basic wearable models, up to $190 to $200 for the most robust devices with plenty of microphones, storage, battery life and even a display.
Subscriptions for the software range from $15 to $20 a month, with lower rates offered for quarterly or annual subscriptions. You can usually get a set number of voice-recording minutes for free, with basic transcription and summarization features.
Q. Are there any limitations to using an AI notetaker?
A. There are some drawbacks to using AI notetakers. Recordings may be unethical or illegal without proper consent. Cloud storage may mean private or sensitive information is under the control of a third party.
Most AI notetaking devices and services charge monthly fees to get their best features. These fees add up.
AI notetaker transcripts and analyses are vulnerable to the same errors and hallucinations as any other AI. Users should check for errors and mistakes whenever they can.
Most importantly, being able to listen closely to a lecture or conversation and recognize key points is an important cognitive skill. There’s also the notion that handwriting notes specifically engages the brain at a more profound level than electronic recording.
Our expertise
Jmar Gambol has been writing for BestReviews since 2021. In that time he has written dozens of articles and buying guides covering technology, audio, travel and more.
